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Privacy policy

This document outlines the privacy policy for the company’s website, https://kozaksembassy.com/ (hereinafter referred to as the “Site”). It explains the types of information that may be collected and stored on the Site and how this information may be used and shared.

Personal Data

Automated Processing of Personal Data – Processing of personal data using computing technology.

Blocking of Personal Data – Temporary suspension of personal data processing (except in cases where processing is necessary to clarify personal data).

Anonymization of Personal Data – Actions that make it impossible to attribute personal data to a specific data subject without additional information.

Processing of Personal Data – Any action or set of actions performed with personal data, including collection, recording, systematization, accumulation, storage, updating (modification), retrieval, use, transfer (dissemination, provision, access), anonymization, blocking, deletion, or destruction, whether automated or not.

User – Any visitor to the website https://kozaksembassy.com/.

Site – The website located at https://kozaksembassy.com/.

Personal Data Subject – A user (individual) to whom the personal data pertains.

Operator – A state body, municipal body, legal or natural person, independently or jointly with others, organizing and/or processing personal data, determining the purposes of processing, the scope of personal data to be processed, and the actions performed with personal data.

Personal Data – Any information directly or indirectly related to a User of the website https://kozaksembassy.com/ (personal data subject).

Provision of Personal Data – Actions aimed at disclosing personal data to a specific person or group.

Dissemination of Personal Data – Actions aimed at disclosing personal data to an indefinite group of persons (transfer of personal data) or making personal data accessible to an unlimited number of persons, including through publication in mass media, placement in information and telecommunication networks, or other means of access.

Cross-Border Transfer of Personal Data – Transfer of personal data to a foreign state’s authority, foreign individual, or foreign legal entity.

Destruction of Personal Data – Actions resulting in the inability to restore the content of personal data in the information system and/or the destruction of physical media containing personal data.

Users may be prompted to provide personal data to access services or send messages via the Site’s contact form. By filling out the form, the visitor is deemed to have consented to the processing of their personal and contact data. The company may store information about the visitor’s connection, traffic, date, and duration of sessions on the Site.

Personal data of visitors is used to facilitate information exchange, advertising, and communication in accordance with Ukrainian laws, including the Law “On Personal Data Protection”, “On Information”, “On Advertising”, “On Telecommunications”, “On Entrepreneurship”, “On Protection of Information in Information and Telecommunication Systems”  and ND TZI 2.5-010-03 “Requirements for Protecting Web Page Information from Unauthorized Access”. Personal data may be stored for up to 3 years.

The Site records the visitor’s domain name or IP address, access date, files (file name and URL), HTTP response code, the website from which the visitor arrived, and the number of bytes transferred during the session. Cookies are used to support security functions and track violations of the privacy policy or terms of use by visitors/devices. Google Analytics collects statistics on Site visits, including pages viewed, number of page views, downloaded information, domains of internet providers, visitor countries of origin, and websites visited prior to the Site. None of these actions are personally linked to the visitor and are measured only in aggregate.

Automatic Collection and Use of Information

The following information is automatically collected and stored:

– Domain name or IP address used to access the Site;

– Browser type and operating system;

– Date and time of the visit;

– Pages viewed;

– The address of the referring website, if the User accessed the Site via a link.

Information about traffic passing through the network, email, and visitor activity on the Site is protected in accordance with legislation, ensuring the privacy of telecommunications. The company may provide personal information to law enforcement agencies, pursuant to a court order/decision, or other lawful requests under Ukrainian law.

The company is not liable for lost profits, unrealized income, data loss, or other damages incurred by visitors while using the Site. Visitors use the Site at their own risk. To the fullest extent permitted by law, neither the company nor any party involved in the creation, production, or maintenance of the Site is liable for direct, indirect, or incidental damages caused by accessing, using, or relying on the Site, even if the visitor was warned of the possibility of such damages or losses.

The company does not guarantee that the use of materials provided on the Site will not harm third-party interests. All rights to the Site’s content belong to the company or are used with the consent of rights holders. The Site and its elements are protected by the Law of Ukraine “On Copyright and Related Rights”, other Ukrainian legislation, and international treaties.

Visitors must not distribute, modify, transmit, use, or reuse any information from the Site for public or commercial purposes without the company’s written permission. Visitors must respect all copyrights and proprietary notices on downloaded or copied materials. Copied information must include an active hyperlink to the Site. Copying for non-commercial purposes (e.g., for personal pages, blogs, or social media) is permitted. Visitors are not granted intellectual property rights to the Site, its content, or any branding elements or logos.

By visiting the Site, you automatically agree to this PRIVACY POLICY and its terms. If you do not agree, you must leave the Site.

Ensuring the Security of Personal Data

The security of personal data processed by the Operator is ensured through the implementation of legal, organizational, and technical measures necessary to meet the requirements of legislation in the field of personal data protection. To prevent unauthorized access to personal data, the Operator applies the following organizational and technical measures:

    • restricting the number of individuals who have access to personal data;

    • informing subjects about the requirements of the legislation and regulatory documents of the Operator regarding the processing and protection of personal data;

    • organizing the accounting, storage, and circulation of information carriers;

    • verifying the readiness and effectiveness of information protection tools;

    • differentiating user access to information resources and hardware/software tools for data processing;

    • using antivirus tools and tools for restoring the personal data protection system.

Final Provisions

All potential disputes shall be resolved in accordance with the current legislation at the place of registration of the Operator. Before filing a lawsuit, the User must comply with the mandatory pre-trial procedure by submitting a written complaint to the Operator. The response period for the complaint is 30 (thirty) business days. If, for any reason, one or more provisions of this Policy are deemed invalid or unenforceable, this shall not affect the validity or applicability of the remaining provisions of the Policy.

The Operator reserves the right to amend this Policy (in whole or in part) at any time unilaterally without prior agreement with the User. All changes shall take effect the day after they are posted on the Website at: https://kozaksembassy.com/politika-konfidencialnosti. The User undertakes to independently monitor changes to the Policy by reviewing its current version.